If you’re planning a major event and you need some extra audio equipment, your choices are usually to either rent the equipment and operate it yourself or hire an AV company to run things for you. While it would certainly be easier to just hire someone to set up all of your sound and audio equipment, you might be better off contacting a good AV rental company and rent just the equipment without the extra manpower. If you’re not sure which option is better for your event, here are some things you can do to figure it out.
Look at the Size of the Event
When considering the size of your event, look at the size of the venue itself and how many people will be present. The size of the venue is obviously important, but you might be able to get away with a smaller system that you can operate yourself if you aren’t expecting a big crowd. On the other hand, you will probably need a good technician if you have a big venue that you plan to fill. It will almost certainly be more complicated, and hiring an AV company to run things might give you peace of mind even if it will be more expensive.
Setting Up and Tearing Down
If you rent AV equipment that you plan to use by yourself, you will be responsible for setting everything up and tearing it down. Depending on how tech savvy you are, that might not be a bad option. Like we said before, it’s certainly a great way to save money that you would otherwise have to spend on a tech crew. If you go this route, plan to give yourself plenty of time to get everything ready. You don’t want to rush through your setup only to find out at the last minute that you made a serious mistake. If you don’t have the knowledge or the confidence to set up a major sound and lighting system for an event, you might want to hire someone to take care of that for you when you rent your equipment.
Responsibility for the Rented Equipment
When you rent anything from an AV rental company, you are responsible for it. You need to make sure that it is returned to the company on time in the state in which it arrived, and you are responsible for anything that might have damaged the equipment. That generally goes with the territory whenever you rent anything, but it is still an important factor to consider.
Once you’ve gone over these factors, it’s time to decide whether you should rent your AV equipment or hire a company to set everything up for you. As you can see, hiring an AV company to set things up and operate everything will certainly take a lot of the pressure away from you. The equipment will be in the hands of professionals who know exactly how it works, so you can be confident that your event will run smoothly. However, that is the more expensive option. If you’re on a tight budget and you don’t need a big and complicated system, you can rent everything you need without spending too much money. You will be responsible for setting everything up and making sure it is in good shape, but it should still suit your needs if you don’t have your own AV equipment on hand.